A Checklist for High-Quality Online Meetings

Follow These To-Dos When Using Audio-Video Conferencing Solutions

In our modern business world, online meetings have become a critical way to stay connected with remote teams and clients. For businesses in Dayton, OH, high-quality audio-video conferencing can help streamline these conversations and improve team collaboration. To ensure your online meetings are professional and meaningful, follow this simple checklist of to-dos.

SEE ALSO: Go Beyond the Basic Conference Call with Upgraded Video Equipment & More

Audio Tasks

Here are a few items to do before your meeting to ensure clear and consistent audio communications.

• Test Your Microphone: Check your microphone before the meeting to ensure it's working correctly. Try speaking into it to confirm that your voice is coming through loud and clear.
• Use a Quality Headset: Invest in a good headset with a built-in microphone. This high-tech option can reduce background noise and improve audio clarity for you and the other participants.
• Check for Background Noise: Find a quiet location for your meeting to minimize any background noises that could be distracting. Let those around you know to keep the noise down during your meeting time.

Video Tasks

• Test Your Camera: Ensure your camera is working; adjust the angle so your face is visible and at eye level. Consider your lighting and add additional lighting if needed.
• Check Your Background: A cluttered or distracting background can easily take attention away from the conversation. Set yourself up for success with a plain wall or realistic virtual background. 
• Test Connections to External Screens: If you’re using a TV or other screen to display the meeting participants for others in the room, test to ensure this screen is connected and working properly before the meeting begins.

Practicing Before Important Meetings

Before any important meeting, doing a practice run with a co-worker is always a good idea. Practice will help you get comfortable with the audio-video conferencing technology and work through any technical issues that may occur. 

Take note of how to use the features of your video conferencing platform, such as screen sharing, recording, and chat. Have all of your documents and slides pulled up on your computer before the meeting begins. 

A successful audio-video conference requires a combination of good audio and video practices and preparation to ensure efficient time management during the meeting. By following this checklist, you can keep your meetings professional, productive, and effective. When connecting with team members or clients outside of Dayton, OH, these tips will help you make the most of your online meetings.

For more information about upgrading your audio-video conferencing technology for high-quality online meetings, contact us at Beacon Audio Video Systems. We would love to show you the most current conferencing solutions and help you tailor them to meet your business needs.